Annual General Meeting
The Canadian Canoe Museum’s Board of Directors and staff host an Annual General Meeting every spring (in person and/or virtually). The meetings invite members, volunteers, stakeholders, and the general public to reflect on the previous year and share plans for the year ahead. Members in good standing for at least 30 days immediately preceding the meeting shall have one vote.
The 2023 Annual General Meeting
Watch our most recent Annual General Meeting:
The Canadian Canoe Museum invites you to our Annual General Meeting
The Annual General Meeting will take place via Zoom on Wednesday, April 19th, 2023 at 6:00 p.m. EDT. This meeting is an opportunity for us to reflect back on 2022 and provide an update on the current year and the new museum project.
Included below is an overview of the agenda and how the meeting will be conducted and a link to download the Notice of Meeting Package. Please note the audited financial statements, updated articles of incorporation, and proposed changes to our bylaws will be updated on April 14, 2023.
All attendees must register to attend – once you have registered, you will receive a confirmation email with additional details.
Please let us know if you have any questions or run into any issues.
Thank you for your continued interest in and support of our organization.
Sincerely,
Carolyn Hyslop
Executive Director
Notice of Meeting
Annual General Meeting
Wednesday, April 19, 2023
6:00 PM
via Zoom
- Call to Order
- Report of Quorum, Count of Proxies
- Minutes from Previous Meeting
- Minutes of the Annual Meeting of Wednesday June 15, 2022: For Approval (attached)
- Receipt of the Audited Financial Statements for 2022 (attached)
- Appointment of Auditors
- Election of Board of Directors
- Updated Purpose of Incorporation
- Bylaw Amendments
- Motion for Federal Continuance
- Annual Report Overview
- Consideration of any other business as may come before the meeting
- Adjournment
The formal meeting will be followed by brief remarks by Victoria Grant, Chair, Board of Directors and Kevin Malone, Incoming Chair, Board of Directors, as well as a presentation by Carolyn Hyslop, Executive Director, reflecting back on 2022 and providing an overview of the exciting year ahead.
Members who have been members in good standing for a period of at least 30 days immediately preceding the meeting shall have one vote. Members may vote in person at the meeting or by proxy. Proxy is attached.
By Order of the Board of Directors
Tim Rutherford, Secretary
Dated at Peterborough, Ontario, this 29th day of March, 2023
We encourage all members to fill out the vote by proxy form included in the Notice of Meeting package, even if you are planning to attend, in the event that you encounter any technical issues or are unexpectedly unable to make the meeting! This helps us ensure we have quorum.
Note: You will need to download the form before filling it in; otherwise, it won’t save your information! It can also be printed out, filled in, and scanned.
How the Meeting Will Be Conducted Virtually
The Annual General Meeting will run as a Zoom webinar. As a webinar attendee, you will be muted, and your camera will not be visible. You will be able to submit questions in the Q&A and send messages to others through the Chat function.
To ensure a smooth and orderly meeting, we ask that everyone reads and adheres to the following processes and best practices:
- When you arrive at the virtual webinar, you will be asked to type your full name into the chat to record your attendance, as this is how quorum will be determined.
- On a computer or mobile app: click the Chat speech bubble on the bottom bar and begin typing.
- To ease the flow of the conversation, board directors will be moving and seconding motions. We will be using a consent agenda, where it will be assumed that all members attending are voting in favour of each motion unless an objection to the motion is made. The Chair will ask and leave time for anyone to respond with any questions or objections for each motion – please use the chat function to register an objection.
During the webinar, we will have a staff member reachable through the chat function or by email ([email protected]) should you need help troubleshooting technology! If you have any questions beforehand about how the meeting will work, please get in touch.
