Annual General Meeting
The Canadian Canoe Museum’s Board of Directors and staff host an Annual General Meeting every spring (in person and/or virtually). The meetings invite members, volunteers, stakeholders, and the general public to reflect on the previous year and share plans for the year ahead. Members in good standing for at least 30 days immediately preceding the meeting shall have one vote.
The Canadian Canoe Museum invites you to our 2024 Annual General Meeting
Wednesday, June 26, 2024
4:30 PM – 6:30 PM EDT
In-person: Gathering Room, Canadian Canoe Museum, 2077 Ashburnham Drive
Virtual: Zoom Webinar
Join us to reflect on 2023 and learn about our plans for 2024! We look forward to hosting our Annual General Meeting on National Canoe Day, June 26.
This year’s National Canoe Day theme is #OnTheWater, signifying the Museum’s arrival at our new home on the water and our favourite place to see community members celebrating! More details about our National Canoe Day celebrations will be shared soon. You are welcome to spend the day with us or join us just for the Annual General Meeting. If you are unable to join us in person, we look forward to welcoming you to the event virtually.
Below is an overview of the agenda, instructions on how the meeting will be conducted virtually, along with a link to download the Notice of Meeting Package.
All attendees must register to attend.
Thank you for your continued interest in and support of our organization!
Register to attend in person Register to attend virtuallyAgenda
- Call to Order
- Report of Quorum, Count of Proxies
- Minutes from Previous Meeting
a. Minutes of the Annual Meeting of Wednesday, April 19, 2023: For Approval - Receipt of the Audited Financial Statements for 2023
- Appointment of Auditors
- Election of Board of Directors
- By-law Amendments
- Consideration of any other business as may come before the meeting
- Adjournment
The formal meeting will be followed by brief remarks by Kevin Malone, Chair, Board of Directors, as well as a presentation by Carolyn Hyslop, Executive Director, reflecting back on 2023 and providing an overview of the exciting year ahead.
Members who have been members in good standing for a period of at least 30 days immediately preceding the meeting shall have one vote. Members may vote in person at the meeting or by proxy. A proxy form is included in the Notice of Meeting Package.
By Order of the Board of Directors
Tim Rutherford, Secretary
Dated at Peterborough, Ontario, this 5th day of June, 2024
We encourage all members to fill out the vote by proxy form included in the Notice of Meeting package, even if you are planning to attend, in the event that you encounter any technical issues or are unexpectedly unable to make the meeting! This helps us ensure we have quorum.
Note: You will need to download the form before filling it in; otherwise, it won’t save your information! It can also be printed out, filled in, and scanned.
How the Meeting Will Be Conducted Virtually
The virtual portion of the Annual General Meeting will run as a Zoom webinar. As a webinar attendee, you will be muted, and your camera will not be visible. You will be able to submit questions in the Q&A and send messages to others through the Chat function.
To ensure a smooth and orderly meeting, we ask that all virtual attendees read and adheres to the following processes and best practices:
- When you arrive at the virtual webinar, you will be asked to type your full name into the chat to record your attendance, as this is how quorum will be determined.
- On a computer or mobile app: click the Chat speech bubble on the bottom bar and begin typing.
- To ease the flow of the conversation, board directors will be moving and seconding motions. We will be using a consent agenda, where it will be assumed that all members attending are voting in favour of each motion unless an objection to the motion is made. The Chair will ask and leave time for anyone to respond with any questions or objections for each motion – please use the chat function to register an objection.
During the webinar, we will have a staff member reachable through the chat function or by email ([email protected]) should you need help troubleshooting technology!
If you have any questions beforehand about how the meeting will work, either regarding the in-person portion or the virtual portion, please get in touch as well.
